{"id":2588,"date":"2026-01-14T13:18:46","date_gmt":"2026-01-14T18:18:46","guid":{"rendered":"https:\/\/live-partisans.pantheonsite.io\/?post_type=conversation&p=2588"},"modified":"2026-01-15T11:10:55","modified_gmt":"2026-01-15T16:10:55","slug":"job-opening-executive-assistant-office-manager","status":"publish","type":"conversation","link":"https:\/\/partisans.com\/conversation\/job-opening-executive-assistant-office-manager\/","title":{"rendered":"Job Opening: Executive Assistant and Office Manager"},"content":{"rendered":"\n

Posted January 12, 2026

The Executive Assistant (EA) and Office Manager is a central support role within PARTISANS, helping the studio and Principal stay focused on design excellence, creativity, and craft. This position blends high-level executive support with hands-on studio coordination to ensure priorities are clear, communication is well managed, and the studio operates efficiently. The EA oversees the flow of information, schedules, and administrative processes with discretion and care, bringing structure, clarity, and reliability to a dynamic creative environment. The role requires sound judgment, a high degree of professionalism and confidentiality, strong communication skills, and the ability to think proactively and adapt quickly.<\/p>\n\n\n\n

At its core, this role is about creating space for creativity to thrive reducing administrative friction, supporting smooth day-to-day operations, and acting as a trusted partner to leadership and the studio team.

To apply, please send your application to joinus@partisans.com<\/a><\/strong><\/p>\n\n\n\n

Key Responsibilities<\/strong><\/p>\n\n\n\n

EA Support to the Principal<\/strong><\/p>\n\n\n\n

\u2022 Manage and design the Principal\u2019s calendar with an understanding of priorities and creative workflows
\u2022 Provide an initial point of contact to triage incoming messages, requests and invitations
\u2022 Coordinate meetings, prepare materials, and track follow-up actions
\u2022 Prioritize incoming requests, emails, and communication on behalf of the Principal
\u2022 Draft correspondence, presentations, and briefing notes as needed
\u2022 Support travel planning, itineraries, and logistics
\u2022 Provide personal-assistant support including scheduling, errands, and special tasks
\u2022 Maintain strict confidentiality and act as a thoughtful, professional representative of the Principal<\/p>\n\n\n\n

Office Administration and Studio Culture<\/strong><\/p>\n\n\n\n

\u2022 Oversee day-to-day studio operations, keeping the environment inspiring, functional, and well organized
\u2022 Manage reception duties: welcoming visitors, answering calls, and responding to general inquiries
\u2022 Coordinate lunch-and-learns, internal gatherings, and team building activities
\u2022 Lead onboarding logistics, prepare welcome materials, and support HR admin coordination
\u2022 Maintain office supplies, equipment, and studio materials; liaise with vendors for repairs or orders
\u2022 Organize digital and physical filing systems to support efficient workflow across teams
\u2022 Assist project teams with organizing materials, preparing presentations, and formatting proposals
\u2022 Help process staff expenses and studio purchasing, including equipment and material orders
\u2022 Provide general organizational support to keep projects running smoothly<\/p>\n\n\n\n